Adding Suppliers

Pet Manager’s Retail feature allows you to add suppliers directly into your system, creating a more efficient and reliable procurement process. By centralising supplier information, it becomes easier to view purchase orders, track deliveries, manage invoices, and maintain clear communication. With everything stored in one place, teams gain better visibility of order progress and payment history

In This Article

• Supplier Fields
• Suppliers Account Overview

To add a new Supplier go to Retail > Suppliers > Add Supplier

Supplier Fields

Name - The supplier’s registered name.

Code - This free‑text field allows you to define a reference code for the supplier, which will be displayed on their profile

Bill Prefix - This sets the letters or code that will appear before every bill or invoice number you create.

Email - The primary email address of the supplier.

Business Phone - The business phone number for the supplier.

Address – The street address of the supplier.

City/Suburb – The city/suburb the supplier resides in. Click on the field and start typing to find the correct suburb. Suburbs for Australia are preloaded. 

• If you wish to add a new suburb that doesn't exist - click the blue icon.

State/Region, Country and Postcode will automatically populate depending on how you have set up the configuration in your system

Notes - A free text box for additional notes related to the supplier. Will be visible on the suppliers account as internal notes. 

Once completed

Suppliers Account Overview

Once suppliers are added, you can open their profile to view associated products and purchase orders. 

Products Tab - Displays a list of all products associated with the supplier.

• Name - Shows the name description for the product.
• Type - Shows the Product Type grouping applied to the product.
• Categories - Shows the different categories that the product has been associated with.
• Brand - Displays the brand of the product.
• Variants - Shows the total number of product variants.
• Actions - Provides the option to navigate to the product or edit.

Purchase Orders Tab - Displays a list of all purchase orders raised for the supplier and their current statuses.

• # - The Purchase Order reference number, shown in blue so you can click straight into the order.
• Sent - Indicates whether the purchase order has been emailed to the supplier.
• Invoiced - Indicates whether an invoice has been created for the purchase order.
• Paid -  Specifies whether payment has been completed for the purchase order.
• Procured - Indicates whether the items on the purchase order have been received.
• Status - Shows you the progress of the order. 
• Created - Displays the date the order was created.
• Actions - Provides options to navigate to and view the selected purchase order.

History Tab - Displays a record of all changes made to the supplier’s account, including dates and the user who made each update.

The account can also be edited or deleted from here by selecting the Edit button in the top‑right corner.

You won’t be able to delete an account if it still has products or purchase orders attached to it.

For More Information

On how to find suppliers view - Find Suppliers

On adding products view - Adding Products - Retail

On adding a purchase order view - Adding Purchase Orders